WebDeath
The Web Electronic Death Certificate core module (WebEDC ä) includes all the functionality necessary to capture, maintain, report and store data pertaining to the death event. The combination of point and click technology and extensive edit checks will assure the data integrity required in today's vital records solutions. Data is grouped in a tabular format and user-friendly screens are arranged in an easy to use configuration that allows the user to quickly navigate between data items. WebEDC ä includes the following features:
- Capability to receive death related data elements from multiple data providers for an individual death certificate. Participants in the registration of an individual death certificate include funeral directors, physicians and medical examiners.
- Ability for the local registrar and/or state clerk to participate in the registration of the death certificate if a funeral home, physician and/or medical examiner is not on-line with the WebEDC ä system.
- On-line search option for death data providers to retrieve a partial death record in order to complete their portion of the death certificate.
- Potential to ‘drop-out' to a paper copy of the death certificate at any point in the electronic death registration process.
- Ability for the medical examiner to override death data entered by the physician.
- Capacity to import death data from other systems, such as legacy systems and/or Funeral Home Management Applications.
- Capability to register delayed death certificates.
- Ability for a funeral director to transfer a death record from one funeral home to another funeral home.
- Capability for the physician and/or medical examiner to electronically certify a death record via PIN.
- Capacity to accept electronic signatures from funeral directors, physicians or medical examiners.
- Potential for the medical examiner to electronically authorize cremations.
- Enforcement of instantaneous edit checks and NCHS cause of death edit checks to ensure data integrity and accuracy.
- Capability to enter out-of-state death records via data entry screens or electronic interstate exchange file.
- Automatic assignment of State File Number and File Date (legal filing can be separate from statistical/medical filing).
- Printing of death-related documents (Certificate of Death, Burial Permit, Cremation Approval Form). Electronically overlaying a Certificate of Death that has been started on paper (with handwriting) with electronic data entered.
- Printing of non-resident death transcripts and/or generation of an electronic interstate exchange file.
- Ability to generate query letters to death data participants (physicians, medical examiners and funeral directors) for clarification of incomplete or inconsistent data elements.
- Capacity to modify a death record after filing (corrections, amendments, updates from query letters). Capability for the medical examiner to modify cause of death information if a supplemental death certificate is needed.
- Generation of standard reports (Incomplete Death Record List, Deaths based on Underlying Cause of Death, Voter Registration, Resident Deaths, Death Occurrence List, Deaths under Age 1, Deaths under Age 45).
- Generation of standard files (SSA, NCHS, Statistical, Annual Report).
- Generation of a file that can be imported into SuperMICAR. Capability to import the results of the SuperMICAR/ACME/TRANSAX process and append cause of death codes to the associated death record.
- Generation of a file that can be imported into SOIC. Capability to import the results of the SOIC program and append industry and occupation codes to the associated death record.
- Automatic setting of the deceased flag on the associated birth record and automatic matching of infant death records to the associated birth record.
- Capability for the funeral director to electronically request certified copies of death records from the local registrar and/or state clerk.
- Potential for the medical examiner to add cause of death information to a death record with a deferred diagnosis status (pending investigation).
