WebBirth
The Web Electronic Birth Certificate core module (WebEBC ä) includes all the functionality necessary to capture, maintain, report and store data pertaining to the birth event. The combination of point and click technology and extensive edit checks will assure the data integrity required in today's vital records solutions. Data is grouped in a tabular format and user-friendly screens are arranged in an easy to use configuration that allows the user to quickly navigate between data items. WebEBC ä includes the following features:
- Capability to receive birth-related data elements from hospitals and birthing centers.
- Ability for the local registrar and/or state clerk to participate in the registration of the birth certificate if a hospital or birthing center is not on-line with the WebEBC ä system.
- Potential for the labor & delivery staff to start a birth record and allow the birth registration clerk to complete the birth record.
- Capacity to import birth data from other systems, such as legacy systems, Hospital Applications or PDA devices.
- Ability to process delayed birth certificates, home births, foundlings and foreign birth adoptions.
- Power to capture paternity affidavit information at the hospital and print the paternity form.
- Flexibility for the birth certifier to electronically certify a birth record via PIN.
- Ability to accept electronic signatures from birth attendants and certifiers.
- Enforcement of instantaneous edit checks to ensure data integrity and accuracy.
- Capability to enter out-of-state birth records via data entry screens and/or electronic interstate exchange file.
- Automatic assignment of State File Number and File Date (legal filing can be separate from statistical/medical filing).
- Printing of birth-related documents (Certificate of Live Birth).
- Printing of non-resident birth transcripts and/or generation of an electronic interstate exchange file.
- Capability to generate query letters to birth data participants (hospitals, birthing centers) for clarification of incomplete or inconsistent data elements.
- Power to modify a birth record after filing (corrections, amendments, updates from query letters, legal name changes, court orders, gender changes).
- Generation of standard reports (Incomplete Birth Record List, Timeliness in Filing, Low Birth Weight, Multiple Births, Newborn Admissions List, Uncertified Birth Records List, Paternity Affidavit Comparison, Resident Births, Birth Occurrence List).
- Generation of standard files (SSA, NCHS, Statistical, Child Support, Immunization, Annual Report).
- Potential to import the child's social security number from the SSA feedback file and/or the SSA SS5 file and append the assigned social security number to the associated birth record.
- Ability for the state to set flags to prevent issuing birth records for reasons such as missing child, amendment in progress, adoption pending and paternity in progress.
- Capacity for the state to set the deceased flag on a birth record, indicating that ‘Deceased' should be printed on a certified copy.
- Capability to process replacements to a birth record where the original birth record is sealed and is replaced with a new legal birth record. Replacements may consist of adoptions, legitimations and paternity affidavits after filing.
- Ability to process a rescission to an adoption or paternity
